Comply with marketing and HR regulations

Welcome to the section on GDPR compliance for marketing and HR. Below you will find materials and resources to help you navigate this aspect of the GDPR.

You may like to start with the videos, which look at the way GDPR impacts on marketing, including the purchasing and use of third party data. You may also be interested in the video looking at supplier, controller and processor partnerships, as well as the video on general GDPR awareness which considers how the changes affect HR.

You can use the various templates, workflows and guidance documents to get to grips with the GDPR requirements. 

There are two types of templates.

  • Downloadable templates - these allow you to download the model policy or template, and to adapt it to your organisation

  • Generate template online - these allow you to use the online wizard to fill in your organisation's details, and download the adapted template as a pdf. 

You may have to adapt aspects of the templates further to ensure it is a good fit for your organisation. If you choose to use the wizard option, please read the policy thoroughly in advance to ensure it is fit for your organisation in its current form. 

 

 

Breach management plan - downloadable template

This breach management plan template looks at containment and recovery, assessment of ongoing risk, breach notifications, and evaluation and response

Breach management plan - generate template online

This template, which you can generate online, focuses on containment and recovery, assessment of ongoing risk, breach notifications and evaluation and response

Data breach log - downloadable template

This data breach log is created to help your organisation keep track of all data breaches. You may like to use it with the below tools, or with similar tools your organisation already holds

Data breach log - generate template online

This data breach log template can be used as part of your organisation's compliance efforts. Use the online wizard to fill in your organisation details, and download the adapted template as a pdf.

Data classification guidance - HR

Under a data classification policy, information is to be classified according to its business and personal sensitivity, i.e. the potential harm to the organisation or an individual if the information were to be compromised in any way. This guidance outlines recommendations for implementing a data classification policy.

Data controller or processor - guidance

This download sets out the differences between data controllers and data processors

Digital Marketing and Advertising FAQ

This document provides answers to frequently asked questions regarding digital advertising online, including marketing on websites and social media platforms.

Digital Marketing and Advertising Guidance

This guidance outlines recommendations and best practices for performing digital advertising and digital marketing.

Employee privacy policy template

Do you have an employee privacy notice in place?

Engaging with suppliers - guidance

This guidance explains the relationship between controller and processors, and how to crystallise it in contractual arrangements.

Expert Answers: GDPR and Brexit

Brexit and GDPR: do we still need to comply when we leave the EU?

Expert Answers: How does the GDPR affect international data transfers?

How do the rules around international data transfers change under GDPR?

Expert Answers: How does the GDPR impact on marketing?

Are you unsure how the GDPR will impact marketing in your organisation?

Expert Answers: Purchasing third party data

Are you unsure what to consider when purchasing third party data for marketing purposes?

Expert Answers: Seeking consent on third party data

Under the GDPR, should you seek consent again when you're using third party data?

GDPR Awareness: Suppliers, controller and processors

Do you have questions about GDPR-compliant controller-processor partnerships?

GDPR Awareness: what is the GDPR and what does it change?

In this staff training video, Ivana Bartoletti, Head of Data Protection and Privacy at Gemserv, sets out what organisations can expect from the GDPR and how to best start preparing for this data evolution.

GDPR Awareness: where to start - record of processing activities

In this staff training video, Ivana Bartoletti, Head of Data Protection and Privacy at Gemserv, explains how to start preparing your organisation and staff for GDPR compliance.

GDPR data protection policy - downloadable template

This is a data protection model policy template created by our expert content partners.

GDPR data protection policy - generate template online

This is a data protection model policy template created by our expert content partners - you can use the online wizard to adapt the template online

GDPR-compliant consent - guidance

Download this guidance for answers to questions such as 'when do I need consent?'

ICO incident report - template

This ICO incident report template is also included in 'incident management policy - template' tool, but you may prefer to keep the incident report and policy separate.

Incident management - model flow diagram

This download looks at the steps an organisation must take upon detecting a data breach.

Incident management policy - downloadable template

This is an incident management model policy template created by our expert content partners. It covers a variety of topics, including a policy statement, objective and general definitions. It also includes a number of documents which are available as separate downloads

Incident management policy - generate template online

This incident management policy template can be used as part of your organisation's compliance efforts. You can use the online wizard to adapt and generate the policy online

Incident severity assessment - template

This download focuses on crucial factors regarding incident severity, including the number of individual data subjects  affected and the potential for significant distress or damage to the customer

Individual rights policy template

Data subjects have stronger rights under the GDPR - are you meeting them all?

Logging and reporting incidents internally - template

This template for logging and reporting incidents internally is also included in 'incident management policy - template' tool, but you may prefer to keep the template and policy separate. ​​​​​​​

Marketing under the GDPR - guidance

This is an overview of how the GDPR impacts on marketing activities. It includes practical advice on GDPR and PECR, and answers questions including 'what is required when collecting consent?'

Privacy notice - checklist

Unsure about what to include in your privacy notices?

Privacy notice layered approach - example

This example tool will help clarify what a privacy notice can look like and what it should include.

Special categories of data - overview

This download outlines what is included in the GDPR's 'special data' categories.