Protect against data breaches

Welcome to the section on data breaches. Below you will find materials and resources to help you navigate this aspect of the GDPR.

You may like to start with the videos, which set out what the GDPR is and how it changes data protection in your organisation. You can use the various templates, workflows and guidance documents to get to grips with the GDPR requirements. 

There are two types of templates.

  • Downloadable templates - these allow you to download the model policy or template, and to adapt it to your organisation

  • Generate template online - these allow you to use the online wizard to fill in your organisation's details, and download the adapted template as a pdf. 

You may have to adapt aspects of the templates further to ensure it is a good fit for your organisation. If you choose to use the wizard option, please read the policy thoroughly in advance to ensure it is fit for your organisation in its current form. 

Breach management plan - downloadable template

This breach management plan template looks at containment and recovery, assessment of ongoing risk, breach notifications, and evaluation and response

Breach management plan - generate template online

This template, which you can generate online, focuses on containment and recovery, assessment of ongoing risk, breach notifications and evaluation and response

Data breach log - downloadable template

This data breach log is created to help your organisation keep track of all data breaches. You may like to use it with the below tools, or with similar tools your organisation already holds

Data breach log - generate template online

This data breach log template can be used as part of your organisation's compliance efforts. Use the online wizard to fill in your organisation details, and download the adapted template as a pdf.

Expert Answers: How does the GDPR affect international data transfers?

How do the rules around international data transfers change under GDPR?

GDPR Awareness: Secure data in healthcare settings

The Information Commissioner's Office states: ''Special category data is personal data which the GDPR says is more sensitive, and so needs more protection.' So what does this mean for organisations that provide healthcare?

GDPR Awareness: what is the GDPR and what does it change?

In this staff training video, Ivana Bartoletti, Head of Data Protection and Privacy at Gemserv, sets out what organisations can expect from the GDPR and how to best start preparing for this data evolution.

GDPR data protection policy - downloadable template

This is a data protection model policy template created by our expert content partners.

GDPR data protection policy - generate template online

This is a data protection model policy template created by our expert content partners - you can use the online wizard to adapt the template online

ICO incident report - template

This ICO incident report template is also included in 'incident management policy - template' tool, but you may prefer to keep the incident report and policy separate.

Incident management - model flow diagram

This download looks at the steps an organisation must take upon detecting a data breach.

Incident management policy - downloadable template

This is an incident management model policy template created by our expert content partners. It covers a variety of topics, including a policy statement, objective and general definitions. It also includes a number of documents which are available as separate downloads

Incident management policy - generate template online

This incident management policy template can be used as part of your organisation's compliance efforts. You can use the online wizard to adapt and generate the policy online

Incident severity assessment - template

This download focuses on crucial factors regarding incident severity, including the number of individual data subjects  affected and the potential for significant distress or damage to the customer

Logging and reporting incidents internally - template

This template for logging and reporting incidents internally is also included in 'incident management policy - template' tool, but you may prefer to keep the template and policy separate. ​​​​​​​

Record of activities - template

Keep a record of all your data activities, including the type of data, reason for holding the data, and the storage place of the data (where data is held).

Special categories of data - overview

This download outlines what is included in the GDPR's 'special data' categories.